How to Save an Image from the Internet

Point the mouse pointer over the image or graphic that you would like to save and press the right mouse button. When the shortcut menu appears, choose the Save Picture As (or Save Image As) option. When the Save Picture dialog box appears, name the file and then click Save.

Note: images are usually saved with a .gif, .jpg, or.bmp file extension. If necessary, select the appropriate drive for the file when the Save Picture dialog box appears.

How to Style a Table in Microsoft Word

The Table Styles feature is used to format a table with predesigned headings, borders, shading, and so forth. There are a wide variety of styles to choose from that will enhance the design and readability of the table’s content.

Once a Table Style has been selected, the Table Styles Options group can be used to format different parts of the table in unique ways to distinguish them and improve readability. For example, to distinguish a table title in Row 1, in the Table Style Options group, check Header Row. To distinguish text in Column A, check First Column. To distinguish a bottom row that includes a total line, check Total Row.

To automatically format a table:

1.       Click anywhere in the table.

2.       From the Table Tools, Design tab, Table Styles group, click the More list arrow button to the right to expand the gallery.

3.       Point to each style, and pause to read the ScreenTip (identifying the style name) and to look at the Live Preview of the table.

Note: the design gallery changes dramatically depending upon which options are checked in the Table Style Options group.

How to change the Paper Size of a Document in Microsoft Word

Default paper size in the United States is typically 8.5 by 11 inches. However, in most foreign countries documents are formatted on metric-sized paper. The most common of these is called A4 paper, and it measures 210 by 297 millimeters (approximately 8.25 by 11.75 inches).

To change the paper size of a document:

1. From the Page Layout tab, in the Page Setup group, click the Size button.

2. From the expanded list, click the desired paper size.

3. If the size you need is not listed, click the More Paper Sizes button at the bottom of the pane to display more sizes.

How to change the Text Direction in a Microsoft Word Table

The default orientation for text in a table is horizontal. If a table has long column headings it may look more balanced if vertical orientation is used.

To change the orientation of text in a table:

1. Select the cell or row that contains the text to be changed.

2. On the Table Tools, Layout tab, Alignment group, click the Text Direction button until you see the desired text orientation.

3. Click the Align Bottom Center button.

4. Point to the bottom border of the row containing the vertical text until the table resize pointer appears.

5. Drag down using the table resize pointer until the vertical text appears in one continuous line without wrapping.

How to change the Page Orientation in Microsoft Office

Microsoft Word’s Orientation feature is used to change the default 8.5-by 11-inch paper from Portrait (vertical) to Landscape (horizontal).

To change the page orientation using the ribbon:

1. Click the Page Layout tab.

2. In the Page Setup group, click the Orientation button.

3. Click either Portrait or Landscape.

To change the page orientation using the keyboard:

1. Press CTRL + P.

2. Under Settings, click Portrait Orientation.

3. Click either Portrait or Landscape.

Easy!

How to Find and Replace Text in Microsoft Office

Find is used to search for text, numbers, and so forth. Replace is used to replace the found text with revised text. For example, you could find all occurrences of “optional” and replace it with “required” in only one step.

Here is how:

1.       From the Home tab, Editing group, click Replace to open the Find and Replace dialog box.

2.       In the Find what text box, type the text you want to replace.

3.       Press Tab.

4.       In the Replace with text box, type the replacement text.

5.       Click Find Next.

6.       Click Replace to replace the highlighted text; to leave the text unchanged, click Find Next.

7.       Click Replace All to automatically change all occurrences of the text in the document without stopping to verify each change.

8.       When Word finishes searching the document, click OK and Cancel.

How to create a Macro in Microsoft Office

The term macro creates fear and anxiety for many Word users, which is mainly because they do not understand what exactly a Word macro is. Fortunately, creating and running a macro is not difficult, and the resulting efficiency is well worth the time spent learning how to use one.

A macro is a series of recorded commands that are associated with a shortcut key so that it can be played back, or executed, later. Simply put, when you press the shortcut key or click the macro name, your computer program carries out the instructions you recorded for the macro.

For example, instead of clicking several menus and buttons to add text to your document in Microsoft Word, you can record those steps in a macro and then just click the macro to add the text in one step!

Want to try it out?

Here is how you can create your very own macro:

1. Open Microsoft Office.
2. If your DEVELOPER tab is not currently displayed, click FILE-under HELP click OPTIONS-click CUSTOMIZE RIBBON-under MAIN TABS click the box beside DEVELOPER and click OK.
3. Click the DEVELOPER tab and click RECORD MACRO. You will see the box below:

4.       In the Macro name box, type the name of your macro.

5.       In the Store macro in box, click All Documents (Normal.dot).

6.       Click OK. Recording now begins.

7.       In your Microsoft Word document, type the text that you want to record.

8.       When you are finished, click STOP RECORDING on the recording toolbar.

9.       Open a new Word document.

10.   Under the DEVELOPER tab, click on MACROS. This displays the Macros dialog box.

11.   In the Macros in list, click Normal.dot (global template).

12.   In the Macro name list, click the name of your macro, and then click run. The text or command you performed in step 7 should have appeared in the new document.

Enjoy!