The term macro creates fear and anxiety for many Word users,
which is mainly because they do not understand what exactly a Word macro is.
Fortunately, creating and running a macro is not difficult, and the resulting
efficiency is well worth the time spent learning how to use one.
A macro is a series of recorded commands that are associated
with a shortcut key so that it can be played back, or executed, later. Simply
put, when you press the shortcut key or click the macro name, your computer
program carries out the instructions you recorded for the macro.
For example, instead of clicking several menus and buttons
to add text to your document in Microsoft Word, you can record those steps in a
macro and then just click the macro to add the text in one step!
Want to try it out?
Here is how you can create your very own macro:
- Open
Microsoft Office.
- If
your DEVELOPER tab is not currently displayed, click FILE-under HELP click
OPTIONS-click CUSTOMIZE RIBBON-under MAIN TABS click the box beside
DEVELOPER and click OK.
- Click
the DEVELOPER tab and click RECORD MACRO. You will see the box below:
4.
In the Macro name box, type the name of your
macro.
5.
In the Store macro in box, click All Documents
(Normal.dot).
6.
Click OK. Recording now begins.
7.
In your Microsoft Word document, type the text
that you want to record.
8.
When you are finished, click STOP RECORDING on
the recording toolbar.
9.
Open a new Word document.
10.
Under the DEVELOPER tab, click on MACROS. This
displays the Macros dialog box.
11. In
the Macros in list, click Normal.dot (global template).
12. In
the Macro name list, click the name of your macro, and then click run. The text
or command you performed in step 7 should have appeared in the new document.
Enjoy!
