How to Find and Replace Text in Microsoft Office

Find is used to search for text, numbers, and so forth. Replace is used to replace the found text with revised text. For example, you could find all occurrences of “optional” and replace it with “required” in only one step.

Here is how:

1.       From the Home tab, Editing group, click Replace to open the Find and Replace dialog box.

2.       In the Find what text box, type the text you want to replace.

3.       Press Tab.

4.       In the Replace with text box, type the replacement text.

5.       Click Find Next.

6.       Click Replace to replace the highlighted text; to leave the text unchanged, click Find Next.

7.       Click Replace All to automatically change all occurrences of the text in the document without stopping to verify each change.

8.       When Word finishes searching the document, click OK and Cancel.