How to use Templates in Microsoft Word

Business forms can be created by using templates that are provided within word processing software. Template forms contain data fields that correspond to blank sections on printed forms. For example, a memo template may include the guide words To:, CC:, From:, Date:, and Re: for the subject.

Templates are designed so that you can replace data in fields easily by clicking in the field or by selecting the information you want to replace and typing the needed data. Also, fields that you do not want to be included in your template can be deleted.

Generic templates can be customized by filling in repetitive information (such as the company name, address, and telephone number) and saving it as a new template. Then, each time the newly created template is selected, the customized information appears automatically!

To download and use a template in Microsoft Word:

1.       Connect to the Internet.

2.       From the Word document, in the File tab, click New.

3.       In the center pane under Office.com Templates, double-click the desired category (Memos, Reports, etc.) to open a list of available templates.

4.       In the Available Templates pane, click the desired template once to open a preview in the far right pane.

5.       Double-click the desired template, or click Download to download and open a copy of the template.

Note: Word assigns a temporary file name for the downloaded template until you save the document.